HR & Admin Executive

Company Name: Viseo Pte Ltd Inc.

Location: Surabaya

Posted Date: 07/10/2024 08:18

Salary:

Job Description

• Responsibilities

• On-Boarding Management

• ·Assist the Talent Acquisition team in creating bilingual employee contracts and NDAs.

• ·Monitoring and filing of Pre-Employment requirements and updating of new joiner’s master list.

• ·Assist in updating MARHS and SAP ID creation.

• ·Issuance of Laptops for onsite employees and sending Laptops for remote employees.

• ·Welcome Kit monitoring and distribution to new joiners.

• ·Sending onboarding emails and scheduling onboarding meetings.

• ·Registering and updating employees’ BPJS.

• ·On-boarding of all new joiners (Indonesia-based).

• ·Enroll new joiners in private insurance (health and accident-life insurance) after passing probation.

• ·Courier of employees’ card/s (Health Insurance).

• Off-Boarding Management

• ·Ensure notification of Private Insurance and BPJS deletion of accounts of separated employees.

• ·Processing and issuance of Exit Clearance.

• ·Issuance of Certificate of  Employment (COE).

• ·Receive all company equipment (laptops, insurance card, parking card) on the last day.

• Attendance/Timekeeping/Leave Management

• ·Open authorization in SHIVA for employees with overtime, recuperation, and manual updating of paid leaves.

·Sick leave management:

Record, monitor  filing in the internal system,  check medical certificates, and approve.

• Admin Tasks

• ·Certify employee salary loans.

• ·Prepare Certificate of Employment  (COE) for active and recently resigned employees.

• ·Assist in the preparation and renewal of documents of foreign employees with the legal consultant.

• ·Actively engage with the Surabaya City Manpower Department.

• ·Updating WLKP ( The Mandatory Employment Report) is required before a company can apply to hire Foreign Workers.

• ·Requesting Regional Retribution Assessment Letter (SKRD) before RPTKA payment to Bank.

• ·Enrolment and submission of employee’s Maternity documents.

• ·Answer employees’ inquiries on HR-related processes.

• ·Prepare annual HR Budgeting and Purchase groceries for the office pantry.

• ·Update all HR legal-related information and incorporate changes into the employee handbook.

• ·

• Internal Communication/Team Activities

• ·Intranet update of activities and other content as needed.

• ·Send birthday greetings to employees.

• ·Organized activities/events to boost morale and conducted surveys for enhanced employee satisfaction.

• ·Creating CSR initiative.

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