Company Name: PT. PERSOLKELLY Recruitment Indonesia
Location: Jakarta Pusat
Posted Date: 03/10/2024 11:46
Salary: Rp 11.000.000 – Rp 15.000.000 per month
Job Description
- PERSOLKELLY Indonesia is currently assisting one of our clients in the Energy sector for GA Assistant Manager + Accounting
Position:
GA Assistant Manager + Accounting (Basic)
- Working as generalist as starting member of new established company
- You will be responsible for GA (multi-tasking)/ Support Japanese Expatriate/ Basic accounting (using outsource of Accounting Firm)
Key Responsibility Areas:
1. Management & Administrative Support:
- * Ensure the smooth running of day-to-day office operations by managing office supplies, facilities, and vendor contracts.
- * Oversee office cleanliness, maintenance, and equipment functioning.
- * Assist in organizing company events, meetings, and activities, ensuring all logistical needs are met.
- * Communicating with Japan HQ in Japanese (Web/E-mail)
- * Supporting Japanese expatriates
2. Documentation and Record Keeping:
- * Maintain and update company records, including office inventory, contracts, and personnel files.
- * Ensure compliance with legal, safety, and security policies through accurate documentation.
- * Manage confidential documents related to HR and company policies.
3. Vendor and Contract Management:
- * Communicate and negotiate with external suppliers and service providers to ensure efficient delivery of services.
- * Manage contracts with vendors for services such as cleaning, security, and maintenance.
- * Monitor and evaluate vendor performance to ensure service quality.
4. Facility Management:
- * Oversee office facilities, including equipment maintenance and repairs, utility management, and space planning.
- * Handle any issues related to office infrastructure such as electricity, air conditioning, and furniture.
5. Budgeting and Expense Tracking:
- * Assist in budgeting for office operations, including tracking expenditures related to office supplies, facilities, and services.
- * Ensure cost-effective management of office resources by controlling and monitoring office spending.
6. Compliance and Health & Safety:
- * Ensure compliance with relevant legal and regulatory requirements regarding workplace health and safety.
- * Conduct regular inspections and risk assessments, implementing corrective actions where necessary.
- What is the background of the ideal candidate?
- 3+ years of experience as GA staff (multi-tasking) in Japanese company (any industry is ok)
- Basic accounting knowledge
- N3 upper ~ N2 level of Japanese
- Business English
- Highly motivated person who wants to grow in line with the company’s growth