Company Name: Wilmar Group
Location: Jakarta Selatan
Posted Date: 09/10/2024 14:14
Salary:
Job Description
- The Secretary to the Director provides high-level administrative support to the Director, ensuring efficient operations of the office. This role involves handling confidential information, coordinating schedules, managing communications, and performing various administrative duties to assist the Director in their daily responsibilities.
Job Responsibilites:
- Manage and maintain the Director’s calendar, scheduling appointments, meetings, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Act as a liaison between the Director and internal/external stakeholders.
- Draft, proofread, and edit documents and reports for the Director.
- Arrange travel itineraries, accommodations, and transportation for the Director.
- Prepare and process travel expense reports and reimbursements.
Job Requirement:
- Bachelor’s degree in Business Administration, Office Administration, or a related field
- Minimum of 3-5 years of experience in an administrative or secretarial role, preferably supporting senior executives.
- Proven track record of managing schedules, communications, and administrative tasks effectively.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to handle sensitive information with discretion and maintain confidentiality
- Fluent in English and Mandarin (preferred)
- to be placed in Kuningan – South Jakarta