HR & Admin Executive

Company Name: Beacons Pharmaceuticals Pte Ltd

Location: Mijen

Posted Date: 07/10/2024 09:34

Salary: Rp 6,670,000 – Rp 10,000,000 per month

Job Description

  • The HR & Admin Executive at our Semarang branch (PT. Beacons Pharmaceutical Industries) will play a pivotal role in managing HR functions, including recruitment, employee onboarding, performance management, and employee relations. This position requires a proactive and adaptable individual who can thrive in a dynamic environment and contribute to building a positive workplace culture.
  • Key Responsibilities
  • Recruitment and Staffing
  • Manage the end-to-end recruitment process for the Semarang branch, including job postings, resume screening, and coordinating interviews.
  • Collaborate with department heads to understand staffing needs and develop tailored job descriptions.
  • Employee Onboarding
  • Facilitate a comprehensive onboarding process for new hires, ensuring they are well-integrated into the company culture and operations.
  • Prepare onboarding materials and orientation schedules specific to the Semarang branch.
  • Performance Management
  • Assist in the implementation of performance appraisal processes and track performance review timelines.
  • Provide support in gathering performance data and helping managers develop improvement plans.
  • Employee Relations
  • Serve as a primary point of contact for employee inquiries regarding HR policies, benefits, and procedures.
  • Assist in resolving employee concerns and fostering a positive work environment.
  • Training and Development
  • Identify training needs for the Semarang branch and coordinate training sessions to enhance employee skills.
  • Maintain records of training programs and assess their effectiveness.
  • HR Administration
  • Maintain accurate employee records and ensure compliance with local labor laws and company policies.
  • Prepare regular HR reports and metrics for branch management.
  • Compliance and Policy Development
  • Ensure compliance with local labor regulations and assist in the development of branch-specific HR policies.
  • Promote awareness of HR policies and procedures among employees.
  • ·  Payroll Preparation

Manage the entire payroll process, including:

  • Manage the entire payroll process, including collecting and verifying employee attendance, leaves, and overtime.
  • Calculating gross salaries, deductions (including BPJS and taxes), and net pay for all employees.
  • Preparing and maintaining payroll reports for accuracy and compliance.

Payout Cut-Off on 15th of every month:

Prepare & Submit monthly payroll report within the timeline, and given Head office sufficient time to verify and approval.

  • ·  BPJS Management
  • Register all employees with BPJS Kesehatan and BPJS Ketenagakerjaan and ensure compliance with regulatory requirements.
  • Calculate and remit monthly BPJS contributions (both employee and employer portions).
  • Maintain up-to-date records of BPJS registrations and contributions.
  • ·  Tax Management
  • Ensure all employees have valid Tax Identification Numbers (NPWP).
  • Calculate and remit PPh 21 (income tax) monthly and ensure compliance with the progressive tax rates.
  • Prepare and submit annual tax returns (SPT Tahunan) for all employees.

Tax Submission Deadline:

Prepare and submit monthly tax payments before the 10th of each month following the payroll cut-off.

  • ·  Reporting and Compliance
  • Prepare and submit monthly payroll reports, BPJS contributions, and tax payments to the head office for approval.
  • Maintain thorough records of all payroll transactions, BPJS contributions, and tax payments for auditing purposes.

Disciplinary Procedures:

  • Develop and implement disciplinary procedures in line with company policies and local labor laws.
  • Conduct investigations into employee misconduct and manage the disciplinary process, including documentation and communication with involved parties.
  • Ensure consistency in applying disciplinary actions across the branch.

Standing Order Procedures:

  • Establish and communicate standing orders that guide employee behavior and performance expectations.
  • Review and update standing orders periodically to ensure relevance and compliance with changing regulations.
  • Provide training to staff on standing orders to promote understanding and adherence.
  • Qualifications

Education:

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience:

Minimum of 5 years of experience in HR, with a proven ability to work  independently, preferably in a fast-paced environment.

Apply Here

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