Company Name: PT Vanguard Energy Group
Location: Jakarta Selatan
Posted Date: 04/10/2024 14:26
Salary:
Job Description
Requirements:
- Preferred Male
- Bachelor’s degree in Business Administration or certification on secretary or office administration
- At least 3 years of corporate secretarial work with experience assisting higher-level stakeholders
- Fluent in English is a must, the ability to speak Mandarin would be a great advantage
- Proven work experience as secretary and/or personal assistant, executive assistant, or similar role
- Proficiency with Microsoft Office suite, Google Suite, and other office software
- Excellent writing and communication skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Experience in managing and executing events, both internal and external
Job Description:
- Managing diaries and organising meetings and appointments, often controlling access to Executive Director
- Provides high-level administrative support and assistance to the Executive Director
- Attend meetings and keep minutes
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Arranges travel and accommodations for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Liaise with other departments and external parties to perform necessary duties
- Act as a liaison between the CEO and internal/external stakeholder
- Liaising with staff, suppliers and clients
- Performs additional duties as assigned by executives