GA Assistant Manager (Japanese Speaker)

Company Name: PT. PERSOLKELLY Recruitment Indonesia

Location: Jakarta Pusat

Posted Date: 03/10/2024 11:46

Salary: Rp 11.000.000 – Rp 15.000.000 per month

Job Description

  • PERSOLKELLY Indonesia is currently assisting one of our clients in the Energy sector for GA Assistant Manager + Accounting

Position:

GA Assistant Manager + Accounting (Basic)

  • Working as generalist as starting member of new established company
  • You will be responsible for GA (multi-tasking)/  Support Japanese Expatriate/ Basic accounting (using outsource of Accounting Firm)

Key Responsibility Areas:

1. Management & Administrative Support:

  • * Ensure the smooth running of day-to-day office operations by managing office supplies, facilities, and vendor contracts.
  • * Oversee office cleanliness, maintenance, and equipment functioning.
  • * Assist in organizing company events, meetings, and activities, ensuring all logistical needs are met.
  • * Communicating with Japan HQ in Japanese (Web/E-mail)
  • * Supporting Japanese expatriates

2. Documentation and Record Keeping:

  • * Maintain and update company records, including office inventory, contracts, and personnel files.
  • * Ensure compliance with legal, safety, and security policies through accurate documentation.
  • * Manage confidential documents related to HR and company policies.

3. Vendor and Contract Management:

  • * Communicate and negotiate with external suppliers and service providers to ensure efficient delivery of services.
  • * Manage contracts with vendors for services such as cleaning, security, and maintenance.
  • * Monitor and evaluate vendor performance to ensure service quality.

4. Facility Management:

  • * Oversee office facilities, including equipment maintenance and repairs, utility management, and space planning.
  • * Handle any issues related to office infrastructure such as electricity, air conditioning, and furniture.

5. Budgeting and Expense Tracking:

  • * Assist in budgeting for office operations, including tracking expenditures related to office supplies, facilities, and services.
  • * Ensure cost-effective management of office resources by controlling and monitoring office spending.

6. Compliance and Health & Safety:

  • * Ensure compliance with relevant legal and regulatory requirements regarding workplace health and safety.
  • * Conduct regular inspections and risk assessments, implementing corrective actions where necessary.
  • What is the background of the ideal candidate?
  • 3+ years of experience as GA staff (multi-tasking) in Japanese company (any industry is ok)
  • Basic accounting knowledge
  • N3 upper ~ N2 level of Japanese
  • Business English
  • Highly motivated person who wants to grow in line with the company’s growth

Apply Here

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