GA Administration Staff

Company Name: Indofood Group

Location: Jakarta Selatan

Posted Date: 02/10/2024 12:39

Salary:

Job Description

Responsibilities:

Petty Cash Management:

Handle petty cash funds, including disbursement, recording, and reconciliation. Ensure transactions are documented and funds are used efficiently.

Office Supplies Management:

Oversee the inventory of office supplies, place orders to replenish stock as needed, and ensure the timely distribution of supplies to all departments.

Travel Expenses Report Audit:

Review and verify travel expense reports submitted by employees for accuracy and compliance with company policies. Process reimbursements in a timely manner.

Package Delivery Management:

Coordinate the receipt and dispatch of packages. Ensure accurate tracking and timely delivery of all incoming and outgoing parcels.

Name Card Production:

Manage the design, ordering, and distribution of business cards for employees as per company standards and employee specifications.

Expatriate Permit Extension:

Assist with the administrative processes related to the extension of expatriate work and residence permits, liaising with relevant government bodies and ensuring compliance with local immigration laws.

Vendor Relations:

Maintain relationships with vendors and service providers, ensuring that the organization receives high-quality services and goods at competitive prices.

Administrative Support:

Provide general administrative support including filing, scheduling, and supporting internal events or meetings as required.

Compliance and Documentation:

Ensure all activities comply with legal, regulatory, and company policy requirements. Maintain accurate and organized records for all transactions and processes.

Requirements:

  • A Bachelor’s degree from any major
  • Min 2 years experience in related field
  • Proven experience in an administrative role, preferably with exposure to general affairs and petty cash management.
  • Strong organizational and planning skills, with the ability to prioritize tasks effectively.
  • Excellent attention to detail and problem-solving skills.
  • Good communication and interpersonal skills, with the ability to interact with employees at all levels.
  • Proficiency in office software (e.g., MS Office) and familiarity with administrative systems.
  • Knowledge of local regulations regarding expatriate permits is highly desirable.

Skills:

  • Efficient time management and the ability to handle multiple tasks simultaneously.
  • Strong negotiation skills for vendor management.
  • Adaptability to changing priorities and office needs.
  • Initiative and independence in carrying out responsibilities.

Apply Here

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