Company Name: Pengiklan Anonim
Location: Bali
Posted Date: 01/10/2024 12:11
Salary:
Job Description
- Summary
- Join us on an extraordinary journey as a Personal Assistant, where you’ll dedicate your skills and expertise to support a dynamic, entrepreneurial power couple from Canada and Costa Rica. As our Personal Assistant, you’ll be responsible for managing every aspect of our personal lives, from preparing meals meals and shopping to coordinating office tasks, packing for travels and events, sports events, parties, birthdays, travel, and staff training.
- We place immense value on your role and are seeking an individual who embodies trustworthiness, a zealous drive to learn, tech-savviness, and an enduring commitment to personal growth. A vibrant positive attitude, resilience in the face of challenges, and the flexibility to continuously adapt to evolving circumstances are essential qualities for this role.
- We’re not just looking for an assistant, but a new member of our family who can support our personal lives, enabling us to concentrate on the projects and global impact we’re striving to create. This is more than a job – it’s a lifestyle, a learning experience, and a chance to be part of something bigger.
- This role requires an in-person commitment, particularly during Western holidays and special seasons when our home becomes a hub for clients and guests. Your presence will be vital for on-site event management and coordination. We expect you to share our vision and be ready to go the extra mile to ensure collective success.
Mission of this Role:
- As a personal assistant, my mission is to expertly manage every aspect of Tj & Mila’s lives in Bali, granting them the freedom to dedicate themselves fully to business growth and impactful global contributions. I am their time guardian, streamlining their lives, protecting their privacy, time, and resources. My goal is to empower the organization through them, enabling them to lead their optimal lives as I handle the rest. Together, we strive for growth, collectively building a realm where we all thrive, leaving a positive impact on Bali and beyond.
Responsibilities:
Sourcing and Negotiation:
Discover and negotiate local products and services, guaranteeing the most exceptional value for the company.
Event Coordination:
Plan and execute events, dinners, birthdays, and local travel arrangements with precision and attention to detail.
Staff Recruitment and Training:
Hire, train, and supervise contractors and house staff to maintain the highest standards of excellence.
Appointment Management:
Schedule and organize appointments and meetings for the executive team, ensuring optimal time management.
Meal Planning:
Coordinate and plan meal options that are both nutritious and delicious, offering a diverse range of choices.
Dog-Related Appointments:
Organize and schedule dog training sessions and veterinary appointments, ensuring the utmost care for furry friends.
Project Management:
Source and oversee contractors for renovations and projects in the villa, ensuring timely completion and high-quality results.
Administrative Tasks:
Complete computer-related tasks, such as data entry, record-keeping, and communication with the executive team, with efficiency and accuracy.
Manage accounting and expense reports:
with meticulous attention to detail, ensuring financial records are accurate and up-to-date.
Training and Documentation:
Creation of trainings and checklists for our staff and process management. Additional documents required for sales or marketing will require your support in creation.
Villas & Office Management:
Ensure that everything needed for the house to function, such as house supplies, cleaning supplies, and groceries, is happening on time. Manage the staff and ensure that the house and villa always maintain a hotel-like standard. This also Intels that at any giving time the house staff its away you are 100% responsibility to substitute or find a replacement staff for those days and the coordination that during weekends everything is handle and provided in the villas
Inventory & Shopping:
Manage inventory products, source the best quality, and keep everything up to date.
Picklebali Support:
We own and play in a pickleball team and travel around Indonesia and the world playing championships. One of the most important roles of this person is ensuring that we have everything we need during these tournaments, from gear to food to organizing recovery, trainings, and travel bookings. They will be required to travel with us around the world.
Relationship Management:
You will be the concierge and link between us and many of our local providers and suppliers locally. It will be important that you maintain high levels of communication, responsibility, and professionalism.
Guest Management:
When necessary support is require for guest check in arrival, creation of guidelines for guest, answering their questions, logistics or shopping they might require
Special Projects:
This role is very versatile because you are working hand and hand with us there might special projects that pop up that are not mention above where your collaboration and support will be require.
Requirements:
- Ability to commence work immediately.
- Reside within 30 minutes of our villa in Pererenan for quick and easy access.
- Be available on-call for emergencies, demonstrating readiness and reliability.
- Ability to work in-person and report daily to the office/house.
- Commitment to a 6-day work week when the team is on-site.
- Ownership of a motorbike for necessary transportation purposes.
- Possession of a functioning computer or tablet for efficient task management.
- Display a positive attitude and excellent customer service skills.
- Proficient in English, both in spoken and written forms, at an intermediate to advanced level.
- Prior experience in a similar role is highly desirable. References will be requested and thoroughly vetted to ensure a perfect fit for our team.
- Requirements 🔍
- Ability to commence work immediately.
- Reside within 30 minutes of our villa in Pererenan for quick and easy access.
- Be available on-call for emergencies, demonstrating readiness and reliability.
- Ability to work in-person and report daily to the office/house.
- Commitment to a 6-day work week when the team is on-site.
- Ownership of a motorbike for necessary transportation purposes.
- Possession of a functioning computer or tablet for efficient task management.
- Display a positive attitude and excellent customer service skills.
- Proficient in English, both in spoken and written forms, at an intermediate to advanced level.
- Prior experience in a similar role is highly desirable. References will be requested and thoroughly vetted to ensure a perfect fit for our team.
- Skills and Qualifications 🔍
Communication:
Fluent in English and Indonesian with strong listening skills.
Time Management and Organization:
Ability to manage schedules, prioritize tasks, and multitask under pressure.
Adaptability:
Capability to handle diverse tasks and adapt to changing circumstances in different environments.
Problem-Solving:
Proficient in identifying issues and developing practical solutions.
Attention to Detail:
Uphold high standards in property management and guest services.
Interpersonal Skills:
Ability to work effectively with others while maintaining a professional demeanor.
Initiative and Self-Motivation:
Capable of working independently and taking the initiative to complete tasks.
Research and Negotiation:
Proficient in finding local resources, negotiating competitive prices, and completing tasks efficiently and cost-effectively.
Quick Learner:
Ability to quickly grasp new technology.
Positive Attitude:
Display a positive, enthusiastic demeanor at all times.