Company Name: Pengiklan Anonim
Location: Jakarta Selatan
Posted Date: 01/10/2024 13:42
Salary:
Job Description
- The General Affairs Manager is responsible for overseeing all administrative and operational functions that ensure the smooth and efficient running of the company. This includes managing office facilities, coordinating vendor relationships, handling company assets, and ensuring compliance with relevant regulations. The role requires a proactive and organized individual who can handle a variety of responsibilities across different areas of the business.
- Key Responsibilities
- Facility Management
- Ensure office facilities and infrastructure are well-maintained, secure, and operational.
- Manage office space planning, including seating arrangements and equipment distribution.
- Oversee maintenance, cleaning, security, and safety standards.
- Manage relationships with service providers for utilities, maintenance, and office supplies.
- 2. Vendor and Contract Management
- Negotiate and manage contracts with suppliers and vendors for office equipment, utilities, and other operational services.
- Monitor contract compliance and address any service issues or disputes.
- Source and establish relationships with new vendors when needed.
- 3. Asset Management
- Maintain accurate records of company assets, such as furniture, equipment, and vehicles.
- Ensure efficient use of company resources and coordinate repairs or replacements as necessary
- 4. Safety and Compliance
- Ensure workplace safety protocols are followed in line with company and regulatory requirements.
- Conduct regular safety inspections and organize training sessions for employees.
- Handle emergency preparedness, including evacuation plans and first-aid measures.
- 5. Administrative Support
- Supervise administrative staff and assign tasks as required.
- Ensure smooth communication between departments for administrative needs.
- Oversee the procurement of office supplies, furniture, and other necessities.
- 6. Event and Travel Management
- Organize and coordinate company events, including meetings, workshops, and team-building activities.
- Manage travel arrangements for employees, ensuring cost-effective and efficient itineraries
- 7.Budgeting and Cost Control
- Develop and manage the General Affairs department’s budget.
- Monitor expenditures, ensuring adherence to budgets and cost-effectiveness
- 8.Policy Development
- Develop, update, and implement company policies related to general affairs and facilities management.
- Ensure compliance with environmental, health, and safety regulations.
- Qualifications
- Bachelor’s degree in Business Administration, Facilities Management, or a related field.
- Minimum of 5 years of experience in general affairs or facility management roles, with at least 2 years in a managerial capacity.
- Strong organizational, leadership, and problem-solving skills.
- Excellent communication and negotiation abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Knowledge of health and safety regulations and compliance standards.
- Key Competencies
- Strong leadership and team management skills.
- Excellent time management and ability to prioritize tasks.
- Attention to detail and a proactive approach to problem-solving.
- Effective negotiation and vendor management skills.
- Strong interpersonal and communication skills.